Job Description

Location: Boston, MA | Hybrid

Salary: $90,000 - $100,000 | Bonus Eligible

Schedule: Monday - Friday

About Our Client

Our client, a leader in the legal industry , is globally recognized for delivering exceptional legal counsel in complex transactions , litigation , regulatory matters , and strategic advisory services . Known for innovation, collaboration, and excellence, this top-tier law firm operates across 21 offices in major global financial centers. Their team-oriented culture celebrates diverse experiences and promotes professional development at every level.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to join their Boston office . This hybrid position (in-office/remote) supports partners, counsels, associates, and staff attorneys by managing a wide range of administrative and legal support tasks to ensure the smooth operation of daily workflows.

Qualifications

• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and adaptable to new legal software tools.
• Exceptional attention to detail and the ability to manage multiple tasks and changing priorities.
• Ability to communicate effectively.
• Ability to work independently and collaboratively.
• Flexibility to adjust hours based on business needs.
• Demonstrated discretion and ability to maintain confidentiality in all aspects of work.
• High school diploma or equivalent required; post-secondary education a plus.
• 3+ years of administrative experience in a professional services or legal environment, or a combination of education and experience.

Key Responsibilities

• Provide comprehensive administrative support, including answering calls, managing calendars, maintaining records, and preparing attorney expense reports.
• Manage attorney emails (with permission), organize folders, flag priorities, and ensure email filing complies with records retention policies .
• Support business development efforts by updating contacts, entering activities, and maintaining mailing lists in CRM tools like InterAction.
• Prepare, revise, and finalize legal documents, including redlines , PDF conversions , and confidential correspondence.
• Coordinate with Client Accounting to ensure timely and accurate billing processes .
• Assist with occasional personal administrative tasks as requested by attorneys.
• Anticipate needs and proactively identify and resolve potential issues before they escalate.
• Coordinate with internal departments to delegate and oversee completion of cross-functional tasks.
• Prepare client engagement letters, new matter memos, and maintain client/matter tracking using tools like Excel.
• Plan and coordinate complex domestic and international travel , including visa procurement .
• Submit check requests and manage vendor invoicing .
• Ensure smooth functioning of all technology and liaise with support teams when needed.
• Support additional tasks such as printing, scanning, filing, faxing, and hand-delivering packages as necessary.
• Foster effective communication and working relationships with attorneys and staff.
• Maintain confidentiality and act with integrity in handling sensitive information.
• Uphold firm policies and procedures while contributing to a collaborative and respectful work environment.

Why You’ll Love Working Here

Our client fosters a culture that values inclusion, teamwork, and professional development . You’ll be part of a high-performing team where collaboration and mutual respect are key. Opportunities for growth, recognition, and career advancement are central to the firm’s values.

Benefits Include:

• Competitive salary and discretionary year-end bonus
• Comprehensive health benefits: medical, dental, vision
• 401(k)/savings plan and voluntary benefits
• Generous paid time off and paid parental leave
• Access to professional development and learning opportunities
• Robust wellness programs and employee engagement initiatives
• Opportunities to volunteer and make a meaningful impact in your community

Ready To Take Your Career To The Next Level?

If you're an experienced Executive Assistant who thrives in a fast-paced, team-oriented, and client-focused environment, we encourage you to apply today for the chance to bring your expertise to one of the most respected organizations in the legal field and grow your career with purpose.

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Job Tags

Similar Jobs